Reducing administrative workload?

Due to the tight labor market, many organizations are facing a shortage of personnel. The customer market is becoming more digital and demand is increasing again. This is putting pressure on many companies’ work processes. Finding personnel is not only a difficult task, in these uncertain times it is also a big risk for some companies to invest in extra personnel capacity. In order to continue to meet the increasing demand, organizations are increasingly digitizing their business processes. For example, production and delivery can be faster and cheaper.

The digitization of business processes is not limited to the production process. Increasingly, it also focuses on the secondary processes within a company, such as the administrative process. In fact, digitizing administrative processes can quickly result in reducing administrative workload in your organization.

WHY AUTOMATING YOUR PURCHASE INVOICES IS A GOOD IDEA

Take the invoice processing process; this can be a costly and especially time-consuming process for several reasons. Complex invoices, for example, must go through a specific booking step, and large invoice volumes create a lot of human handling when entering data. Approval of invoices also usually takes a long time. In some cases, invoices that arrive digitally are still printed out to be physically signed off by the budget manager(s). Along the way, the documents get lost or remain on the desk of an absent colleague. All the while the invoices are not paid or sometimes, not even booked. This gives the administration extra work because they must track down the invoices and make sure they are made payable to the supplier as soon as possible.

By digitizing the booking, checking, archiving and approval of your purchase invoices, you immediately save valuable human capacity. In fact, by automating repetitive actions in this process, employees can focus on more substantive work, which requires human interpretation. Typing and calculation errors are also prevented and invoices are automatically checked against any previously placed orders. Differences in prices, quantities and articles thus become immediately visible.

REDUCE YOUR WORKLOAD WITH IMAGE CAPTURE

One of the major advantages of using ImageCapture software is that it results in immediate time savings, both for larger organizations that process more than 100,000 invoices annually, and for smaller trade organizations that need to process complex purchase invoices. Moreover, ImageCapture software can be used not only to process your purchase invoices but also, for example, to quickly process expense claims, match purchase orders, or process order confirmations. With ImageCapture, boring, repetitive operations are automated and employees can be assigned to work where they add value. Thus saving you valuable time on the administrative process and reducing your workload with ImageCapture!

WANT TO KNOW MORE ABOUT OUR AUTOMATION SOLUTIONS FOR YOUR ADMINISTRATION?

Interested in reducing administrative workload in your organization? Check out the overview of all our solutions or contact us directly for more information!