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Automated invoice processing with Pinewood DMS

ImageCapture for Invoices is user-friendly scan-and-recognition software for automated invoice processing with Pinewood DMS. The software automates the entire process of processing and archiving your purchase invoices in Pinewood.

Direct integration

ImageCapture fully integrates with Grayhams’ software and uses the master data and booking logic from your records when processing your invoices. So you manage your data exclusively in Pinewood DMS!

Workflow

Processed invoices are validated immediately and when using the Pinewood workflow for approval, blocked entries are created in Pinewood.

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The process in ImageCapture

Importing

Invoices arriving by mail are scanned and invoices arriving by email or e-invoicing are read directly into ImageCapture. At this stage, you can assign free fields such as accounting codes and posting date. These fields get their information directly from your Pinewood administration, eliminating the need for periodic synchronization of master tables.

Using OCR recognition or UBL processing, the invoice is automatically linked to the correct creditor in Pinewood, then invoice data is read based on free form recognition. One of the advantages of automated invoice processing with ImageCapture for Invoices is that there is no need to create templates in advance before they can be recognized.

If it becomes apparent when checking invoices that certain invoice data is not being read sufficiently, a one-off operation is sufficient to further optimise recognition.

Coding

Using master data and booking logic from Pinewood, ImageCapture provides an automatic booking proposal to check the invoice.

Booking

After the invoices are checked, the bookings are created directly in Pinewood.

The corresponding invoice documents are hereby retrievable directly from the booking in Pinewood.

How can I help you?

I will gladly tell you more about all the benefits of our integration in a personal meeting. Leave your details here and you will be called back for a date and time at your convenience.

Stefan – Productspecialist

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