Solution
Contract management software
Manage active contracts, terms, contractual obligations and actions with contract management software that connects to your existing systems.
Record agreements centrally, receive timely notifications and see which contracts need attention for evaluation, renewal or termination.
We have a better view of our contracts and contract owners have all the data at hand.
Thon Verbakel, Finance Manager at Cyclus
From a loose contract to active contract management
Contracts are often scattered across mailboxes, folders and different systems.
As a result, there is no overview. End dates are missed, agreements are hard to find and contracts are renewed before anyone has reviewed them again.
With contract management software, you record contracts, terms, owners and open tasks centrally.
Manage contracts centrally
Store the contract, its key details and related documents in one digital file.
Monitor terms automatically
Notifications show when an evaluation, notice period or renewal is approaching.
Record responsibilities
Assign every agreement to the right contract owner and the stakeholders involved.
ImageCapture:
from contract document to usable information
ImageCapture recognises key details in new and existing contracts.
Think of contracting parties, amounts, start and end dates, notice terms, indexations and responsible people.
After review, this data is used in a fixed workflow for monitoring, approval and follow-up.
What does contract management software actually deliver?
Contract management software brings contracts, terms and owners together in one place.
That way, important dates and agreements no longer depend on someone happening to remember them.
Contracts easy to find in one place
Automatic notifications for key moments
Contract owners clearly recorded
Less manual administration
Active agreements visible faster
Fewer unwanted renewals
Contractual obligations better monitored
More control over costs and risks
Managing contracts digitally in 6 steps
Recognise
Check
Workflow
Monitor
Success!
Add
How does AI help with contract management?
AI helps ImageCapture recognise key information in different contract documents.
Dates, amounts, terms and obligations become available sooner for review and further processing.
Employees stay in control of the recognised data and the final decisions.
Integrations with ERP systems and financial software
Contract management does not stand apart from purchasing, suppliers and finance.
The software can be connected to existing ERP and financial systems, so relevant data can be used without recording everything again.
Your existing systems remain leading for master data, postings and financial administration.
We have a better view of our contracts and all relevant data is available straight away.
Cyclus: more control over contracts and purchasing
30% extra efficiency in invoice and purchase management
8,000+ purchase invoices per year
Immediate insight for contract owners
More than contract management.
Procurement management
Digitise requests, budgets, approvals and purchase orders within a controlled purchasing process.
Invoice processing
Recognise, check, match, approve and process invoices within your existing financial administration.
Order confirmation matching
Automatically check whether suppliers confirm what was ordered, before discrepancies only surface on the invoice.
Frequently asked questions about contract management software
Hide first
What is contract management?
Contract management is the discipline of controlling contracts throughout their life.
It covers contracts from registration and execution to evaluation, renewal or termination. The terms contract management and contract administration are often used interchangeably.
What is contract management software?
Contract management software helps organisations register, manage, monitor and evaluate contracts centrally.
The software records data, documents, obligations, responsible people and key moments. Automatic workflows and notifications support the follow-up of active contracts.
What is a contract management system?
A contract management system is software in which contracts and contract information are managed centrally.
For example, the system supports recording agreements, monitoring terms, assigning responsibilities and automating workflows.
What is the difference between contract administration and contract management?
Contract administration mainly focuses on registering, storing and retrieving contracts.
Contract management is broader. It also covers active monitoring, risk management, collaboration, performance, obligations and decisions about renewal or termination.
What are contractual obligations?
Contractual obligations are agreements that the parties involved must comply with.
Think of payments, deliveries, volumes, rates, service levels, reports or notice terms. Contract management helps keep these obligations visible and verifiable.
How do you prevent unwanted contract renewals?
Record the end date, notice terms and responsible person for each contract.
Automatic notifications make sure the contract owner receives a task before the deadline. That leaves time to review, renegotiate or terminate the contract.
What is contract lifecycle management?
Contract lifecycle management, abbreviated as CLM, covers the full life cycle of a contract.
This can include initiation, drafting, negotiation, approval, signing, execution, amendment, renewal and termination.
The Scan Sys solution focuses on recognition, registration, monitoring, workflows and active follow-up. Features such as legal negotiation and electronic signing may fall outside this solution.
Can contract management software be linked to invoices?
Contract information can be linked to suppliers, invoices and financial data.
This makes it easier to check, for example, amounts, contract numbers, recurring costs and other agreements. How exactly this works depends on the integration and configuration.
Does contract management help with compliance?
Contract management helps record agreements, responsibilities, approvals and changes in a verifiable way.
That supports transparency and compliance with internal processes. The software does not replace legal advice or a full compliance check.
Does contract management replace my ERP system?
No. The ERP system remains leading for master data, postings and financial administration.
Contract management adds contract files, workflows, notifications, obligations and active follow-up.
Schedule a demo of contract management software
Leave your details. ons or one of our specialists will look at how your organisation can manage contracts, terms, obligations and actions better.