Solution
Expense software with an app
Let employees submit receipts, expenses, and credit card charges digitally through a simple expense report app. With ImageCapture, expense reports are reviewed, approved, processed, and digitally archived within your existing finance process.
We now have much greater insight into employee expenses.
Arie Bouman, Director at Arie Bouman Green Outdoor
Expense Reports with No Loose Ends
Submitting a receipt should be as simple as possible for employees. But for the finance department, this shouldn’t result in scattered emails, missing information, unclear expenses, or corrections made after the fact.
ImageCapture makes expense reporting easy on the front end and verifiable on the back end.
Submit where the costs are incurred
Employees submit receipts, PDFs, and expense reports digitally via an app, tablet, or laptop, whether they’re on the go, at home, or in the office.
Financially Prepared for Processing
ImageCapture uses data from your accounting system, such as general ledger accounts, cost centers, cost objects, projects, and posting information.
Monitoring What Requires Attention
You can see which expense reports are complete, what information is missing, who needs to approve them, and what status each expense report has.
ImageCapture:
From Expenses to Verified Reimbursement
Every expense report follows a clear process: submission, review, coding, approval, and archiving. This keeps the expense reporting process simple for employees and manageable for the finance department.
What are the specific benefits of digital expense reporting software?
From receipt to entry: less manual work, a clearer overview, and greater control over submitted expense reports.
Receipts Submitted Digitally Faster
A Single Standard Procedure for Expenses and Reimbursements
Credit Card Receipts and International Expenses Are Better Tracked
Greater control over cost centers and cost units
Fewer receipts and Excel spreadsheets lying around
Expenses Approved Faster Through Flexible Approval Workflows
Categories linked to the general ledger and accounting
Expense reports are digitally archived and easy to find
Digital Expense Reporting in 6 Steps
Preliminary Work
Check
Recognition
Approving
Success!
Importing
Smarter expense reporting software with AI
AI and machine learning help ImageCapture recognize receipts, expense report data, and attachments more flexibly, even with varying layouts and recurring expense reports.
This makes expense reporting software less reliant on manual data entry, while verification, coding, approval, and processing remain part of the same process.
Smart Integrations with ERP and Accounting Software
ImageCapture integrates with more than 60 systems. Expense reports are processed within your existing ERP systems, accounting software, and financial processes.
This allows expense reporting software to integrate seamlessly with the accounting system you already use. Submitting, reviewing, approving, processing, managing, and archiving remain part of the same process, in both cloud and on-premises environments.
The expense report process has become much more organized. Receipts are less likely to get lost, and the accounting department has much better control over the status of expense reports.
Arie Bouman, Green Outdoor: From Searching for Receipts to Getting a Handle on Expense Reports
500+ expense reports per year
10+ claimants
Peace of mind thanks touser-friendly expense reporting software
More than just
expense reporting software.
Invoice Processing
Matching order confirmations
Automatically verify that suppliers confirm what was ordered before any discrepancies appear on the invoice later.
Sales Order Processing
With sales order processing, orders are instantly read, checked and accurately processed. Everything remains digitally accessible, so you work faster and always have an overview.
Frequently Asked Questions About Invoice Processing Software
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What is expense reporting software?
Expense reporting software helps organizations submit, review, approve, process, and archive expense reports digitally. This includes receipts, expenses, credit card charges, travel expenses, and various types of expense reports, all within a single, easy-to-use platform.
What is an expense report app?
An expense report app makes it possible to submit expense reports on the go. For example, employees can take a photo of a receipt, fill in the details, and send the expense report digitally to the finance department, reducing the administrative workload for that department.
What's the difference between this and standalone expense reporting apps?
Many expense report apps focus primarily on scanning and submitting receipts. ImageCapture goes a step further by also verifying, approving, processing, and digitally archiving expense reports within your existing accounting and financial systems.
How do you choose the best expense report app for your organization?
The best expense report apps are tailored to your organization’s needs. Look for ease of use for employees, support for finance, mobile submission, flexible approval workflows, smart integrations with ERP or accounting software, insight into expenses, and a digital archive. Robust add-on applications aren’t always the best choice if they don’t align well with your processes.
Can I scan receipts with the app?
Yes, employees can take a photo of a receipt right away or upload an existing photo or PDF. The receipt remains available as an attachment to the expense report.
How does submitting expense reports work with ImageCapture?
An employee submits the expense report electronically, fills in the required information, and selects the appropriate payment type. The finance department then reviews the expense report, and it is forwarded via workflow to the appropriate approver.
Can ImageCapture process corporate credit cards?
Yes, credit card receipts can be recorded digitally. Depending on the system setup, they can later be linked to the credit card statement so that the supporting documentation remains available for the corresponding expenses.
Can business mileage and travel expenses be reimbursed?
Yes, depending on the setup, travel expenses and business mileage can also be tracked. For mileage reports, you can enter the number of kilometers; we’ll discuss specific requests, such as Google Maps, during a demo.
Is ImageCapture the same as expense management software?
ImageCapture supports the digital submission, approval, processing, and archiving of expense reports. Its strength lies primarily in its integration with your existing financial accounting system, workflow, integrations, and document processes.
Will expense reporting software work with my ERP software or accounting package?
ImageCapture integrates with more than 60 systems. During a demo, we’ll explore which integrations and configurations are best suited for your accounting needs.
Schedule a personalized demo of expense reporting software
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