SAP Business One
Our software for SAP Business One automates and streamlines administrative processes such as invoices, statements, order confirmations, sales orders, packing slips and other documents – automate repetitive tasks, reduce errors and work more efficiently!
Why our link with SAP Business One?
With our software, ImageCapture, you get the most out of SAP Business One. Why do users choose our solution?
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Seamless integration with Business One
ImageCapture uses all master data and booking logic from your administration during processing. You therefore manage your data exclusively in SAP Business One.
Recognition at the header and line level
In-depth recognition and processing of invoices at header and line level to book, for example, to general ledger accounts, cost centers/carriers or project codes.
Matching on orders and commitments
Automatically match purchase invoices with orders and receipts in SAP Business One. Differences in quantities, prices and costs become immediately visible, and if there are discrepancies, the entry can be created as a blocked item.
Smart workflow for approvals
Cleverness of our software
ImageCapture enables you to get the most out of SAP Business One, with smart automation and streamlined workflows. Work faster and more efficiently by:
Integrations and imports
Seamless synchronization with SAP Business One for use of all current administrative fields and booking logic.
Process all invoice types, from paper documents to PDFs and formats such as UBL/XML and Peppol.
Instantly update credentials and relevant posting information.
Booking functionality
Book at header and line level for such things as general ledger accounts, project codes, etc.
Easily define your own templates at the header level.
Automates booking suggestions and matching by recognizing patterns, reducing manual intervention.
Workflow and approval
Set approval rules based on creditor, amount or project, among others.
Approve and manage workflows anywhere, anytime, even via smartphone or tablet.
Bookings automatically blocked until approved by all fiattees.
Schedule a no-obligation demo
Experience the benefits of our solutions within your SAP Business One administration.
Specialized solutions for SAP Business One
Our solution provides comprehensive support for a variety of processes, tailored specifically for SAP Business One users:
Automatic invoice processing
Automate the entire invoice processing process, including reading, matching, approving and booking.
With features such as 3-way matching, robotic accounting and seamless integration with SAP Business One, you streamline your financial administration.
Digital expense claim processing
Make claims easy, from submission to approval and booking.
Employees submit receipts digitally via mobile or desktop, while managers approve them quickly with intuitive workflows.
Matching order confirmations
Automatically match purchase order confirmations with orders and receipts.
Process deviations immediately and ensure a more efficient scheduling process with real-time visibility into delivery dates.
Delivery note processing
With automated packing slip processing, you automatically match orders and discrepancies become immediately apparent.
You save time, keep control of your administration and work completely digitally.
Sales order processing
With automatic sales order processing, orders are instantly read in, checked and processed without error.
Everything remains digitally accessible, so you work faster and always have an overview.
Digital document management
Digitize and archive all other documents such as relationship, order and project documents directly in SAP Business One.
All documents are easily managed and retrievable through your records.
Customer experience
In-Lite Design optimizes invoice processing and approval
“Not only does it take away the workload in the financial administration department, it helps us as a company deal with information more efficiently and professionally.”
– Coen Buschman, Controller at In-Lite Design
Frequently Asked Questions
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How much time and resources can I save by automating with ImageCapture?
We can see in practice that companies can save 30% to 70% in time and resources. The savings depend on current practices and willingness to adopt new technology within the company.
Organizations that make the switch to automated processes find that they work faster and more efficiently, leading to lower costs and fewer errors.
How does ImageCapture integrate with my systems?
ImageCapture is designed to integrate seamlessly with your existing systems, whether ERP systems, CRM software or other administrative applications.
Integrating is easy and requires no complex synchronization, so you can quickly benefit from automated data exchange.
What types of documents can ImageCapture automatically process?
ImageCapture processes cost invoices and purchase invoices fully automatically.
Whether paper documents, PDFs, or structured e-invoices such as UBL/XML and Peppol, ImageCapture ensures fast and error-free processing directly into your financial records.
How does document approval via ImageCapture work?
After processing invoices and/or claims in ImageCapture, they can be approved via a digital approval workflow.
Fiatters receive notifications for approval and can easily approve or reject documents. After approval, entries are immediately unlocked for payment in your system.
Can ImageCapture generate automatic booking proposals?
Yes, ImageCapture can automatically generate booking proposals based on the data in your existing systems.
This speeds up the processing process and reduces the risk of errors by automatically suggesting and checking booking lines.
What are the benefits of digitizing and archiving documents?
By digitizing documents and storing them in a digital archive, you save on valuable filing space, you can easily search documents for text, and you always have quick access to important documents.
The archive is fully searchable and allows documents to be found by content rather than just by file name.
Would you like a demo or personalized advice?
Leave your information with ons, and we’ll be in touch!