Automatic consignment note processing
Processing consignment notes manually is time-consuming and error-prone. Retrieving documents can be a frustrating process. With our solution for automated consignment note processing, everything runs smoothly: from scanning to linking, and from archiving to sending.
Your transport administration,
smarter and faster
Let software work for you
Documents are automatically scanned, linked and processed error-free, allowing you to focus on what is important.
Direct control of administration
All freight documents are digitally retrievable and linked to the correct orders, without wasting time searching.
Faster trip handling
By automatically sending documents together with invoices, your administration is completed faster and always correct.
Connecting
Complementing
Archiving
Sending
Success!
Scanning
Smarter, faster and easier
Discover how our solution simplifies and speeds up your daily tasks. With smart technology and intuitive design, you’ll get off to a flying start effortlessly.
Automatic processing
Process consignment notes quickly and error-free in bulk.
Barcodes provide an accurate and automated link to orders.
Working smarter
All documents are available digitally and linked to the correct orders.
Send freight documents together with invoices or separately via e-mail.
Insight and management
Audit trails record all changes and actions for full visibility.
Schedule a no-obligation demo and get to know Scan Sys
Experience how digitised consignment note processing makes your operational processes more efficient.
Integrate with all financial and ERP systems
Scan Sys facilitates seamless integration with specialized solutions from the market. This allows all the software you use on a daily basis to be effortlessly connected.
Customer experience
How Looop saves 31% per invoice and reduces paper consumption by 65%
‘I clearly remember how we lugged binders of invoices through the office for signatures. That really needed to change.’
– Bram Kuunders, Operations Manager at Looop
These firms also work with Scan Sys’ software
Frequently Asked Questions
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How does ImageCapture automate the consignment note processing process?
ImageCapture digitises the entire process of consignment notes and CMRs, from scanning documents to automatically linking them to the correct order. The software uses Optical Character Recognition (OCR) technology to read data at both header and line level.
This ensures efficient and error-free processing of freight documents, which can be further exported to your transport management system (TMS) for further processing, minimising manual operations.
What kind of transport documents can ImageCapture process?
ImageCapture can efficiently digitise and process various types of transport documents, such as on-board computer scanned consignment notes, CMRs (Connaissement), manifests, daily statements, runsheets, delivery notes and charters.
These documents are automatically linked to the correct order in the transport management system (TMS) or ERP system, streamlining the entire process from receipt to archiving.
Can expenses be linked directly to specific projects or cost centres?
Yes, while submitting a claim, the user can directly select projects, cost centres or other administrative codes.
The system automatically retrieves this data from the linked core application, such as an ERP or financial system, so that everything is booked correctly and consistently.
How are discrepancies in consignment notes such as damages or defects handled?
Thus, damages and defects can be reported and analysed in a timely manner, which helps to quickly take necessary actions and improve communication with the customer or supplier.
What are the benefits of integrating ImageCapture with my TMS?
The integration of ImageCapture with your Transport Management System (TMS) ensures a seamless flow of data. Consignment notes are automatically linked to the correct orders, giving you real-time visibility of the status of each shipment.
This integration eliminates manual data entry, saves time, reduces the risk of errors and makes documents instantly retrievable via your TMS or track-and-trace portal.
How does ImageCapture improve compliance and reduce the risk of errors?
By eliminating errors in manual processing, you reduce the risk of fines and other legal complications arising from incorrect documentation.
Can ImageCapture also help digitise sign-off lists and runsheets?
Yes, ImageCapture fully supports the digitisation of sign-off lists and runsheets. These documents are automatically split into individual transmission lines, even if there are variable line heights.
The system can also detect signatures, so you always have proof of deliveries. After processing, the documents can easily be shared with customers via your TMS or Track & Trace portal, allowing them to track the status of their shipments.
Want to know more about consignment note processing?
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