Automatic sales order processing
Process recurring customer orders quickly and error-free? With automatic sales order processing, you convert purchase orders directly into sales orders – digitally and always transparent.
Your orders,
faster, smarter, more efficient
From purchase to sales order
Orders are automatically read in, linked to customers and checked at header and line level.
Always in control
Check prices and data automatically based on your ERP master data. Add additional descriptions or addresses as needed, directly in the system.
Faster order fulfillment
All documents are digitally linked to the sales order and instantly retrievable. Whether you want to check something or answer a question, you have everything at hand.
Processing
Controlling
Generating
Archiving
Success!
Importing
Smarter, faster and easier
Discover how our solution simplifies and speeds up your daily tasks. With smart technologies and intuitive design, you’ll get off to a flying start effortlessly.
Automatic processing
Orders are processed fully automatically without manual interaction.
Process multiple orders simultaneously at the touch of a button.
Recognizes master data, item codes and prices at the header and line level, even for complex orders.
Comfort of automation
Automatically compares order prices and data with agreements and shows discrepancies instantly.
Add additional data to fully customize sales orders.
Insight and transparency
All documents are stored digitally, instantly retrievable and fully traceable.
Send automated messages to customers to confirm receipt and processing of their orders.
Schedule a no-obligation demo and get to know Scan Sys
Experience how sales order automation makes your ERP system more efficient.
Integrate with all financial and ERP systems
Scan Sys facilitates seamless integration with specialized solutions from the market. This allows all the software you use on a daily basis to be effortlessly connected.
Customer experience
Efficiency and accuracy: Insulcon improves invoice and order processing
– Sven Mulder, Customer Service Manager at Insulcon
These firms also work with Scan Sys’ software
Frequently Asked Questions
Hide first
How does ImageCapture help process recurring customer orders?
Automatic sales order processing automates the entire process from purchase order to sales order. Orders are automatically read, checked and linked to the correct customer in your ERP system.
This saves time, prevents errors and ensures that you are always up-to-date with the latest customer information and order details.
What happens if there are discrepancies between the order received and the price agreements?
ImageCapture immediately identifies discrepancies between the purchase order and price agreements. Discrepancies in quantities, prices or other data are immediately highlighted.
You can easily modify or supplement the data with additional descriptions or addresses before the sales order is created in your ERP system, ensuring error-free and controlled processing.
How is the customer informed of the status of their order?
Once the sales order is created, ImageCapture automatically sends a confirmation message to the customer. This confirmation keeps the customer informed of the receipt and processing of their order, increasing transparency and customer satisfaction.
Can I add additional data to a sales order, such as specific descriptions or delivery addresses?
Yes, ImageCapture allows you to easily supplement sales orders with additional data. This can include additional descriptions, different delivery addresses or specific instructions required to process the order.
What happens to the documents associated with sales orders?
All documents associated with sales orders, such as purchase orders, invoices or other attachments, are stored digitally and are directly retrievable from your ERP system.
This eliminates the need for paper archives and allows documents to be found quickly and easily, even after a long time.
How does the solution ensure seamless integration with my existing ERP system?
ImageCapture offers full integration with your ERP system, automatically reading and processing all order data without the need for manual intervention.
No periodic synchronization is required, which ensures that you are always working with up-to-date data and the process runs smoothly.
Want to know more about sales order processing?
Leave your information with ons, and we’ll be in touch!