Integration
AFAS Software Document Automation
Do you use AFAS and want to reduce the amount of manual work in your accounting and finance processes? With ImageCapture, you can automate document workflows in AFAS Profit, such as invoices, customer orders, order confirmations, and document management. You can digitize documents faster, reduce errors, and work more efficiently within a single system, with greater visibility into status and pending tasks.
Why choose our integration with AFAS Software?
ImageCapture helps you get the most out of AFAS software and AFAS Profit. This integration ensures your business processes run as intended, providing you with a clear overview, control, and visibility into pending tasks, all while saving costs.
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Seamless integration with AFAS
We retrieve master data, posting logic, and order information directly from AFAS Profit via AFAS Connectors. This keeps data in sync and prevents duplicate work in other systems. This way, the foundation remains the same: one set of records, one source of truth, one system.
Recognition at the header and line level
Invoices are recognized at the header and line item levels. This allows you to post entries directly to general ledger accounts, detail accounts, and projects. This provides greater control over exceptions and makes your accounting more consistent in practice.
Matching on orders and commitments
Automate the matching of orders or commitments, including the detection and processing of discrepancies and reconciliation status. You can immediately see what matches and what doesn’t. This ensures that business processes continue to run smoothly, even as your volume grows and colleagues need to coordinate with one another.
Smart approval or via InSite
Set up the approval process based on your business processes, or integrate it with your existing AFAS InSite environment. Approvers can view pending tasks and approve them via desktop or mobile. If you work on the go, you can also approve tasks via AFAS Pocket.
Key features of our AFAS software integration
ImageCapture is software that combines automation and digitization within AFAS. It allows you to process data faster, keep track of exceptions, and let colleagues see what’s still pending. This aligns with AFAS as a comprehensive ERP solution: one environment, one system.
Integrations and imports
Synchronization of accounts payable and analytical fields (general ledger, subledgers, payment dates)
Paper, PDF, and e-invoices (UBL/XML, Peppol) via scan, email, or upload
Update vendors and posting information in real time
Documents and attachments can be retrieved in your system (status, audit trail, visibility)
Booking functionality
Postings at the account and line level (general ledger, detail accounts, projects)
Header-level templates for recurring invoices
Booking suggestions and pattern-based matching
Insight into booking status, exceptions, and controls in your accounting
Workflow and approval
Workflow via AFAS InSite, tailored to AFAS processes
Manage everything from your phone or desktop (AFAS Pocket)
Bookings are on hold pending approval in AFAS
Roles, management, and security appropriately configured
Book a no-obligation demo
See how ImageCapture streamlines your AFAS Profit accounting and helps your colleagues work more efficiently.
One system for your AFAS challenges
Our solution supports multiple processes, tailored to AFAS Profit and AFAS software. For every company, this helps to better align processes across departments, even when colleagues are working from home or at the headquarters.
Automatic invoice processing
Automate the entire invoice processing process, including reading, matching, approving and booking.
With features such as 3-way matching, robotic accounting and seamless integration with AFAS Insite, you streamline your financial administration.
Matching order confirmations
Automatically match purchase order confirmations with orders and receipts.
Process deviations immediately and ensure a more efficient scheduling process with real-time visibility into delivery dates.
Customer order to sales order
Many companies manually enter customer orders into AFAS, a process that is error-prone, time-consuming, and frustrating.
Our integration automates this process: customer orders are processed immediately, accurately, and in full as sales orders in AFAS.
Digital expense claim processing
Digitize and archive relationship, order and project documents directly in AFAS Profit.
All documents are easily managed and retrievable through your records.
Digital document management
Digitize and archive relationship, order and project documents directly in AFAS Profit.
All documents are easily managed and retrievable through your records.
In good company
JACOPS NV is now managing 57,000 invoices per year and has plenty of room to grow
“The turnaround time has been reduced from as long as a month to a maximum of one week. That brings a sense of calm to the entire process.”
– Marc van Braeckel, Digital Transformation Manager at JACOPS NV
Frequently Asked Questions
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Which AFAS environments do you support?
ImageCapture primarily integrates with AFAS Profit via AFAS Connectors. If you use AFAS SB or SB alongside Profit, we’ll work with you during the initial consultation to determine which components and processes you’d like to automate, ensuring the solution aligns with your organization and department.
Which documents can I automate in AFAS?
You can automate purchase invoices, expense invoices, expense reports, order documents, and other attachments. Regardless of format—paper, PDF, or Peppol—everything is processed digitally and linked to your AFAS accounting system, allowing colleagues and teams to work and share information more quickly.
How does mobile approval work with AFAS Pocket?
Approvers receive pending tasks via AFAS Profit, triggered by ImageCapture, and can approve them from a desktop or mobile device. With AFAS Pocket, you can also log in on the go and receive approval notifications at your email address, ensuring that processes continue to run smoothly, even on a new phone.
How does this help save time and money?
You’ll save time by reducing manual data entry and approving documents more quickly. This results in cost savings and fewer errors, especially with higher volumes. During a demo, we’ll map out your processes and exceptions to provide a realistic picture.
Is this a standard product, or does it require programming?
ImageCapture is a standard product that you can tailor to your processes. You don’t need to write code or reinvent the wheel to get started; we’ll customize the fields, rules, and workflow to fit your workflow.
What about security, support, and visibility all in one system?
Security is built into the system: roles, permissions, and audit trails are integrated with AFAS. You’ll receive support if you have questions or encounter issues, and documents remain centrally accessible in a single system that provides visibility into status and controls.
Would you like a demo or personalized advice?
Leave your information with ons, and we’ll be in touch!