AFAS
With our AFAS software, you easily streamline your administrative processes. From invoice processing and expense claims to order processing and document management – you automate repetitive tasks, reduce errors and work more efficiently.
Why our integration with AFAS?
With our software, ImageCapture, you get the most out of AFAS Profit. Why do users choose our solution?
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Seamless integration with AFAS
Master data, booking logic and order information are pulled directly from AFAS Profit, keeping everything perfectly synchronized via AFAS Connectors – without manual input.
Recognition at the header and line level
In-depth recognition and processing of invoices at the header and line level to book, for example, on difference axes or project entries.
Matching on orders and commitments
Automate the process of matching with orders or obligation including detection, deviation processing and confrontation status.
Smart approval or via InSite
Automate approvals and approval fully tailored to your business processes – or easily drive your existing InSite environment.
Cleverness of our software
ImageCapture enables you to get the most out of AFAS, with smart automation and streamlined workflows. Work faster and more efficiently by:
Integrations and imports
Seamless synchronization of accounts payable and analytical fields such as general ledger accounts, posting exceptions and payment dates.
Process all invoice types, from paper documents to PDFs and formats such as UBL/XML and Peppol.
Instantly update credentials and relevant posting information.
Booking functionality
Book at header and line level for such things as general ledger accounts, difference axes, etc.
Easily define your own templates at the header level.
Automates booking suggestions and matching by recognizing patterns, reducing manual intervention.
Workflow and approval
Workflow via AFAS Insite possible: smooth and complete link to approval in AFAS.
Approve and manage workflows anywhere, anytime, even via smartphone or tablet.
Bookings automatically blocked until approval in AFAS.
Schedule a no-obligation demo
Experience the benefits of our solutions within your AFAS administration.
Specialized solutions for AFAS
Our solution provides comprehensive support for a variety of processes, specifically tailored to AFAS Software:
Automatic invoice processing
Automate the entire invoice processing process, including reading, matching, approving and booking.
With features such as 3-way matching, robotic accounting and seamless integration with AFAS Insite, you streamline your financial administration.
Matching order confirmations
Automatically match purchase order confirmations with orders and receipts.
Process deviations immediately and ensure a more efficient scheduling process with real-time visibility into delivery dates.
Digital expense claim processing
Make claims easy, from submission to approval and booking.
Employees submit receipts digitally via mobile or desktop, while managers approve them quickly with intuitive workflows.
Digital document management
Digitize and archive relationship, order and project documents directly in AFAS Profit.
All documents are easily managed and retrievable through your records.
Customer experience
15,000 invoices per year processed effortlessly: Quantes halves processing time
“Thanks to the link between ImageCapture and AFAS, the processing of 15,000 invoices per year is now fully automatic and arrow-fast. One person can manage this effortlessly.”
– Dennis Meijer, Operations Manager at Quantes
Frequently Asked Questions
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How much time and resources can I save by automating with ImageCapture?
We can see in practice that companies can save 30% to 70% in time and resources. The savings depend on current practices and willingness to adopt new technology within the company.
Organizations that make the switch to automated processes find that they work faster and more efficiently, leading to lower costs and fewer errors.
How does ImageCapture integrate with my systems?
ImageCapture is designed to integrate seamlessly with your existing systems, whether ERP systems, CRM software or other administrative applications.
Integrating is easy and requires no complex synchronization, so you can quickly benefit from automated data exchange.
What types of documents can ImageCapture automatically process?
ImageCapture processes cost invoices and purchase invoices fully automatically.
Whether paper documents, PDFs, or structured e-invoices such as UBL/XML and Peppol, ImageCapture ensures fast and error-free processing directly into your financial records.
How does document approval via ImageCapture work?
After processing invoices and/or claims in ImageCapture, they can be approved via a digital approval workflow.
Fiatters receive notifications for approval and can easily approve or reject documents. After approval, entries are immediately unlocked for payment in your system.
Can ImageCapture generate automatic booking proposals?
Yes, ImageCapture can automatically generate booking proposals based on the data in your existing systems.
This speeds up the processing process and reduces the risk of errors by automatically suggesting and checking booking lines.
What are the benefits of digitizing and archiving documents?
By digitizing documents and storing them in a digital archive, you save on valuable filing space, you can easily search documents for text, and you always have quick access to important documents.
The archive is fully searchable and allows documents to be found by content rather than just by file name.
Would you like a demo or personalized advice?
Leave your information with ons, and we’ll be in touch!