Automatic invoice processing
Process purchase invoices quickly, digitally and efficiently. Automate the entire process – from invoice recognition and booking to approval and archiving – with direct integration into your financial or ERP system. Invoices via mail, email or Peppol are processed automatically, saving you time, eliminating errors and keeping you in control at all times.
Automation from
import to approval
With Scan Sys’ software, ImageCapture, you automate your entire invoice processing. From digitally reading and matching invoices with purchase orders to seamless booking into your accounting system, everything runs smoothly and error-free. Even the approval process is completely digitized. No more endless emails or paperwork, but quick and clear approval.
Entirely automated and digital
3-way matching with purchases and delivery receipts
Our solution uses 3-way matching, automatically matching invoices with purchase orders and delivery receipts in your ERP system. This ensures error-free processing and prevents costly discrepancies.
Resource savings and scalability
Coding
Matching
Booking
Approving
Success!
Importing
Smarter, faster and easier
Discover how our solution simplifies and speeds up your daily tasks. With smart technologies and intuitive design, you’ll get off to a flying start effortlessly.
Integrations and imports
Seamless synchronization of accounts payable and analytical fields
Process all invoice types, from paper documents to PDFs and formats such as UBL/XML and Peppol.
Instantly update credentials and relevant posting information.
Booking functionality
Book at header and line level for general ledger accounts, cost centers and cost carriers, among others.
Easily define your own templates at the header level.
Automates booking suggestions and matching by recognizing patterns, reducing manual intervention.
Workflow and approval
Set approval rules based on creditor, amount or project.
Manage and approve wherever you are, via smartphone.
Fully matching invoices automatically approved through System Accord.
Schedule a no-obligation demo
Experience how automated invoice processing makes your finance administration more efficient.
Integrate with all financial and ERP systems
Scan Sys facilitates seamless integration with specialized solutions from the market. This allows all the software you use on a daily basis to be effortlessly connected.
Customer experience
Plukon Food Group is in complete control of 150,000 invoices per year
“Thanks to ImageCapture, we can manage our invoices digitally and instantly. We can access status and details anywhere, anytime, which is indispensable for an organization like ours.”
– Philip Faes, CFO Belgium / France / Spain at Plukon Food Group
These firms also work with Scan Sys’ software
Frequently Asked Questions
Hide first
How much time and resources can I save by automating with ImageCapture?
We can see in practice that companies can save 30% to 70% in time and resources. The savings depend on current practices and willingness to adopt new technology within the company.
Organizations that make the switch to automated processes find that they work faster and more efficiently, leading to lower costs and fewer errors.
How does ImageCapture integrate with my systems?
ImageCapture is designed to integrate seamlessly with your existing systems, whether ERP systems, CRM software or other administrative applications.
Integrating is easy and requires no complex synchronization, so you can quickly benefit from automated data exchange.
What types of documents can ImageCapture automatically process?
ImageCapture processes cost invoices and purchase invoices fully automatically.
Of het nu gaat om papieren documenten, PDF’s, of gestructureerde e-facturen zoals UBL/XML en Peppol, ImageCapture zorgt voor een snelle en foutloze verwerking, rechtstreeks in jouw financiële administratie.
How does document approval via ImageCapture work?
After processing invoices and/or claims in ImageCapture, they can be approved via a digital approval workflow.
Approvers receive notifications for approval and can easily approve or reject documents. After approval, entries are immediately unlocked for payment in your system.
Can ImageCapture generate automatic booking proposals?
Yes, ImageCapture can automatically generate booking proposals based on the data in your existing systems.
This speeds up the processing process and reduces the risk of errors by automatically suggesting and checking booking lines.
What are the benefits of digitizing and archiving documents?
By digitizing documents and storing them in a digital archive, you save on valuable filing space, you can easily search documents for text, and you always have quick access to important documents.
The archive is fully searchable and allows documents to be found by content rather than just by file name.
Want to know more about invoice processing?
Leave your information with ons, and we’ll be in touch!