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The driving force behind every document process.

An AI-first all-in-one platform for invoices, order confirmations, packing slips, sales orders, and other documents. ImageCapture recognizes, matches, verifies, and processes them within your existing ERP process.

With more than 35 years of experience, we support more than 5,500 operations

One platform for smart document processing.

No more scattered documents, mailboxes, or checks happening side by side. In ImageCapture, you can see which documents have come in, what’s being processed automatically, and what your team still needs to review.

Solutions for Every Document Workflow

From financial
to operational.

AI at
Scan Sys.

Our AI-first software recognizes document information in context, from header data to complex rules and descriptions. This makes information available more quickly for verification, matching, and processing, while allowing employees to maintain control over exceptions.

Integrated with your ERP, financial, TMS, and CRM applications.

Scan Sys facilitates seamless integration with specialized solutions from the market. This allows all the software you use on a daily basis to be effortlessly connected.

60+
60+

For Your Industry

Document processing that fits the way you work.

If we hadn’t made the switch, we probably would have needed more people. Now we can keep growing with the same team.

Euro Nordic Logistics: no extra staff, but a better overview.

32,000+ invoices per year

250+ projects per month

1+ minimum FTE savings

Schedule a no-obligation demo of
.

Discover how our solutions take process and document automation to the next level.


Inspiration

The latest news and all relevant insights about Scan Sys in one place.

10 jaar jos zimmermann

10 years of Jos Zimmermann: process redesign, ownership & AI

If you look at finance and operations over the past decade, you see one clear shift: from recording what happened…

Peppol problemen

Peppol problems after connection

Peppol problems do not always arise at the connection itself. Many organizations are formally connected to the network and meet…

Procesautomatisering

Fiatting as a decision moment in process automation

Process automation often starts with a clear goal: it has to be faster. Process invoices faster, move files through faster,…

Peppol tolerantieperiode loopt af

Peppol tolerance period in Belgium expires

The Peppol tolerance period runs until March 31, 2026. The requirement for structured B2B e-invoicing has been in place since…

Why bottlenecks occur at the beginning of the fiscal year

The beginning of the fiscal year is a logical time for many organizations to look ahead. Goals are sharpened, budgets…

terug- en vooruitblik documentverwerking

From 2025 to 2026: a look back and forward

A new year is a logical time to look back. Not extensive analysis or going over everything again, but simply…

E-facturatie grace period

E-invoicing grace period in Belgium: three-month tolerance in 2026

Belgium confirmed on Dec. 2, 2025, that a three-month e-invoicing grace period is in place for the new B2B e-invoicing…

Peppol uitleg

Peppol explanation: the 7 biggest misconceptions listed

Peppol is getting a lot of attention as countries move toward mandatory e-invoicing. Many organizations are therefore looking for clear…

Scan Sys opent tweede vestiging in dotNL te Leusden

Scan Sys opens second office in dotNL in Leusden

In October 2025, Scan Sys will open its second office in the dotNL Clubhouse in Leusden. This is a special…

Peppol verplichting 2026 voorbereiden

Peppol commitment 2026 preparation begins today

Peppol commitment 2026 preparation starts now. Actually yesterday, but the good news: you’re not too late. Starting in 2026, the…

ai in financiële processen

AI in financial processes: how do you really add value?

AI in financial processes: from hype to structural added value How do you add AI to financial processes in such…

Scan Sys steunt Henk Schobben bij Alpe d'HuZes

Scan Sys supports Henk Schobben at Alpe d’HuZes

At Scan Sys, we believe that strong partnerships go beyond business. We have worked closely with our partners for many…

Process repetitive invoices automatically? Simple!

Many organizations regularly process recurring invoices, such as rent bills, insurance bills or subscription fees. Booking these manually over and…

From 2024 to 2025, a look back and forward

Happy New Year! The beginning of a new year is a perfect time to look back on the highlights of…

P2P and contract management; 5 challenges and solutions

Well-organized P2P and contract management is essential to keeping business processes running smoothly. Especially companies with complex supply chains or…

Scan Sys joins Blinqx

It is with great excitement that we share the news today that Scan Sys has joined Blinqx. This partnership marks…