The driving force behind every document process.
An AI-first all-in-one platform for invoices, order confirmations, packing slips, sales orders, and other documents. ImageCapture recognizes, matches, verifies, and processes them within your existing ERP process.
With more than 35 years of experience, we support more than 5,500 operations







One platform for smart document processing.
Solutions for Every Document Workflow
From financial
to operational.
Automatic invoice processing
Automate the processing of incoming invoices: from recognition and coding to matching, approval, and processing in your ERP.
E-invoicing (Peppol, XML)
Receive and process e-invoices via Peppol, XML, and UBL within your existing ERP process.
Matching order confirmations
Automatically compare order confirmations with your purchase orders. Check prices, quantities, items, and delivery dates to identify any discrepancies.
Automating Order Processing
Process customer orders faster and more reliably: from email, PDF, or document to a sales order in your ERP
Procurement Management
Consolidate requests, orders, budgets, and approvals into a single, controlled procurement process, making it easier for employees to make purchases and giving finance greater control over commitments and expenses.
Contract Management
Centralize the recording of contract details, agreements, deadlines, and actions so that key milestones are visible sooner and contracts are less dependent on separate files and personal calendars.
Expense reporting software with an app
Leave time-consuming expense reporting processes behind and make expense reporting quick and easy for your team.
Business payment cards
Give employees controlled spending limits with corporate payment cards, while receipts, expenses, and approvals are automatically recorded within the existing expense reporting process.
Packing Slip Automation
Identify items, quantities, and order details on packing slips and link them to orders and goods receipts so that deliveries can be checked and processed more quickly.
Waybills and CMRs
Scan waybills, CMRs, and trip logs and automatically link them to orders based on barcodes or file numbers.
Processing Service Requests
Automatically process incoming service orders into a complete record in your service or ERP system, so that schedulers and service technicians can work more quickly with the right information.
General Document Management
Digitize physical mail, emails, forms, and other administrative documents so that information is automatically recognized, routed, and stored with the appropriate employee, department, or file.
AI at
Scan Sys.
Our AI-first software recognizes document information in context, from header data to complex rules and descriptions. This makes information available more quickly for verification, matching, and processing, while allowing employees to maintain control over exceptions.
Integrated with your ERP, financial, TMS, and CRM applications.
Scan Sys facilitates seamless integration with specialized solutions from the market. This allows all the software you use on a daily basis to be effortlessly connected.
For Your Industry
Document processing that fits the way you work.
General (SMB, SMB+, Enterprise)
From healthcare to real estate, from education to government, or an entirely different industry; whether you manage a small team or an organization with hundreds of employees.
Manufacturing companies
In the manufacturing industry, everything revolves around control, continuity, and speed. As a manufacturing company, you deal with tight deadlines, complex processes, and high quality standards every day.
Retail & Wholesale
A single error in your order flow can have repercussions all the way through to delivery and billing. We help wholesalers and retailers bring stability to that process.
Food Industry
In the food industry, it all comes down to speed, quality, and regulatory compliance. Every order, delivery, or batch must be just right, from raw materials to the finished product.
Automotive
From work orders to parts invoices: when everything is in order, your operations run smoothly. When things get stuck, you come to a standstill. We help automotive companies streamline their processes.
Transportation & Logistics
You work under pressure, deal with many different parties, and every document counts—from the bill of lading to the charter invoice. So you want your administrative processes to run just as smoothly as your scheduling.
Construction & Installation
In the construction industry, it’s all about progress, profit margins, and keeping track of things. Deadlines are strict, budgets are tight, and delays are immediately noticeable. That’s why you don’t want your administrative work to lag behind.
If we hadn’t made the switch, we probably would have needed more people. Now we can keep growing with the same team.
Euro Nordic Logistics: no extra staff, but a better overview.
32,000+ invoices per year
250+ projects per month
1+ minimum FTE savings
Schedule a no-obligation demo of
.
Discover how our solutions take process and document automation to the next level.
Inspiration
The latest news and all relevant insights about Scan Sys in one place.