35 years Scan Sys
Scan Sys has been around for 35 years. Long enough to experience multiple phases of the market, long enough to see what works and what doesn’t. On this page, we look back at the steps that mattered, by the people who were there.
How it began
There was a time when someone at a notary’s office wanted to find a document and opened a cabinet to do so. With folders. And paper.
In that world, Scan Sys began in 1991. Not with a big plan, but with a simple idea: if you can scan paper documents and make them available digitally, it saves a lot of work and time.
What followed was not a straight line, but it was a recognizable movement. Looking at where organizations get stuck and continuing to build solutions that work. From paper to digital, from scanning to recognizing, from invoice processing to automating all document flows.
Looking back, I am most proud of the people. On colleagues who helped build for years. On the fact that with a compact team we have been able to help so many customers.
Maarten Terlingen
successful installations
employees
new projects per year
standard integrations
users
Thus, Scan Sys grew
1991 – 1994
The first few years revolved around paper documents, scanners and customers who wanted less searching above all else. In retrospect, that was exactly the basis: understanding where documents get stuck in practice. Not from a presentation, but simply by working with them.
1996
At the CeBIT fair in Hannover, we ran into an Austrian software company with something we didn’t have yet. We closed the deal even before the fair closed.
In retrospect, that was the moment when Scan Sys stopped doing what others were asking, and started building what the market needed.
Stefan Elias
1999
From that same world comes a customer demand that changes everything. A media production organization wants to link paper contracts to a database. The demand is too logical to ignore. ImageCapture is built.
2001 – 2005
At Tele2, the step to financial administration starts with a simple solution: a barcode sticker on the invoice, stack in the scanner, done. From that first link, the cooperation with Exact grows rapidly.
Walter Prins
2010 – 2017
We have not given that position away since then. The number of customers and links continues to grow year after year.
2018
No more walking around paper piles. The process becomes faster and more manageable.
Ben Schellekens
2024
The core is the same as in 1991: look at where the friction is and put something good in front of it.
Jessica van der Laan
“I’m proud of my department. The back office gets inquiries and work from all sides, and I think it’s amazing how well they do it.”
35 years of Scan Sys is not a story of software alone. It is also the story of customers who gave us their trust, partners who thought along with us, and colleagues who continued to build, improve and persevere day after day.
To what has been built. To the people. To the culture. To the fact that something stands. You don’t build an organization in a few great moments. It grows over years. With people. With customers. With choices.
We are sincerely proud of that. On to the next 35.
Maarten Terlingen, Director of Scan Sys
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