At Romijn Jaguar Land Rover, efficiency is a priority. By investing in ImageCapture for invoice processing, linked to DBS Financial and CAR IT, the dealership optimized the entire invoicing process, providing time savings, accuracy and instant digital access to documents.
Romijn Jaguar Land Rover digitizes invoice processing for maximum efficiency
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Romijn Jaguar Land Rover, based in The Hague, is a well-known name in the car market and specializes in Jaguar and Land Rover. As one of the first dealers within this group, Romijn Jaguar Land Rover chose ImageCapture to digitize the manual processing of invoices. Ronald Romijn, director of Romijn Jaguar Land Rover and a member of Jaguar Land Rover’s automation committee, played a central role in this project. His focus on process optimization and error reduction led him to Scan Sys. “Scan Sys makes our work easier and helps us work faster and more accurately,” Romijn says.
Number of FTE saved per week
Payback period in days
Flawless processing
The challenge
Romijn Jaguar Land Rover was dealing with an inefficient, error-prone invoice processing process. Manually entering and circulating physical invoices was causing delays in the approval and payment process, resulting in employee frustration and additional administrative work.
With Scan Sys, manual work is a thing of the past. The system is efficient, fully digital and 100% error-free. It saves us an enormous amount of time.
The process/method
Romijn Jaguar Land Rover initiated the implementation of ImageCapture on the advice of CarIT, the ERP vendor, and chose to integrate with DBS Financial. The software was tailored specifically to Romijn’s administrative needs, which increased start-up costs slightly but resulted in an error-free and smooth process.
The software now automates the identification, approval and storage of invoices without the need for manual actions.
The result
Digital and error-free processing
All supplier invoices are now automatically recognized and posted without manual entry, increasing accuracy and significantly reducing errors.
Time savings and efficiency
Digitizing the invoice process saves Romijn Jaguar Land Rover one day of work per week, which amounts to one FTE.
Traceability and control
Quick and complete visibility into the status of invoices without the need to search through paper files. This provides not only control but also certainty and transparency in the approval process.
Ronald Romijn
Romijn Jaguar Land Rover, Director
What's next?
Romijn Jaguar Land Rover is looking at further expanding their digital workflow and exploring additional applications within Scan Sys to further increase efficiency, including in other administrative and financial processes.
Solutions used
Invoice processing
Booking, checking, filing and approving purchase invoices is a process that requires a lot of time and attention. Not only is manually processing invoices time-consuming, it is also very error-prone.
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