Orangeworks is a leading specialist in the food industry. Founded in 1970 as Staalwerk Mill, the company has developed over the years into an international player in stainless steel processing. They supply machines, materials and complete process installations, meeting strict requirements for hygiene and quality. Over 80% of their orders come from abroad, and their turnover has increased from 4 million to 30 million euros per year.

The challenge

After Jan de Wringer took over the company 11 years ago, measures were immediately taken to automate the secondary processes step by step. Purchase order-related invoices had to be checked against the order. ‘As a result, invoices were sometimes long in transit, stayed too long or even got lost,’ explains Elles de Wringer, final ICT manager.

As the number of projects grew, so did the flow of invoices, resulting in a processing process that took more and more time. “If the clerk in administration was not present, the invoices soon piled up,” she adds. The organization needed a solution to automate this manual process.

The process/method

To meet the challenges, Orangeworks turned to Scan Sys. ‘Scan Sys is the only scanning software provider with a certified link to Ridder iQ software for automated invoice processing,’ says Elles de Wringer. The implementation went smoothly, and employees were quickly familiar with the new system.

Scanned or e-mail-imported documents are automatically linked to the correct creditor in Ridder iQ and key invoice data are read out. ‘In the beginning there is always a period of getting used to it, but you notice here that users are really enthusiastic,’ Elles said.

What's next?

If Orangeworks continues on the same footing, they will continue to focus on further automation and process optimization using Scan Sys. Through this focus on innovation and technology integration, Orangeworks positions itself as a progressive player in the food industry, ready to adapt to changing market conditions and growing international demand.