ReflexSystems
Reflex 3000
With ImageCapture for ReflexSystems Reflex 3000, you digitize the entire procurement invoice processing process. From recognition to posting and approval, every step is automatic, so administrative delays never stop the operation.
For food companies, that means: invoices processed on time, suppliers paid on time and processes that can keep going – without noise or backlogs.
Why our link with Reflex 3000?
The link between Reflex 3000 and ImageCapture ensures that information from finance is immediately available to everyone who depends on it. Invoices are automatically recognized, linked and booked within Reflex 3000 – reliably, quickly and fully traceable.
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Seamless integration with Reflex 3000
ImageCapture fully integrates with CSB’s software and uses all the master data and booking logic from your records when processing your invoices, without the need for periodic synchronization.
Processing at the header and line level
In-depth recognition and processing of invoices at the header and line level to directly propose, for example, an accounting proposal with multiple lines of coding.
Matching on open orders
Automatically match invoices with purchase orders in Reflex 3000 at the header and line level. In case of discrepancies, price differences are adjusted and entries are blocked for payment until a credit note is received.
Smart workflow for approvals
Automate approval with automatic notifications for approvers. All information is instantly visible and integrated into Reflex 3000, with a searchable digital archive.
Cleverness of our software
ImageCapture makes invoice processing a smooth, automated process.
Recognition, verification and approval follow one another automatically – so that financial records are always in step with daily operations.
Integrations and imports
Synchronizes master data and booking logic from Reflex 3000
Processes paper, PDF, UBL/XML and Peppol invoices
Keeps accounts payable and posting information up-to-date automatically
Booking functionality
Automatic booking with general ledger, cost center and project support
Recognizes patterns in recurring invoices and generates appropriate booking suggestions
Workflow and approval
Approval rules based on creditor, project or amount, among others
Notifications and intuitive approval via desktop or mobile
Automatic release of booking after full approval
Schedule a no-obligation demo
Experience the benefits of our solutions within your ReflexSystems Reflex 3000 administration.
Specialized solution for Reflex 3000
ImageCapture provides comprehensive support for the various process steps of traditional invoice processing, tailored specifically for users of ReflexSystems Reflex 3000:
Invoice processing
ImageCapture automates the process of purchase invoice processing within Reflex 3000. Invoices are recognized, linked to receipts (such as weighing lists) and checked before they are submitted for approval. Approval is digital and clear: everyone can see what is still outstanding and can approve or adjust immediately.
Upon completion, the booking file is securely exported to Reflex 3000 and all documents remain available digitally.
This ensures that the administration runs smoothly – and the operation never grinds to a halt due to delays in invoice processing.
Customer experience
Plukon Food Group is in complete control of 150,000 invoices per year
“Thanks to ImageCapture, we can manage our invoices digitally and instantly. We can access status and details anywhere, anytime, which is indispensable for an organization like ours.”
– Philip Faes, CFO Belgium / France / Spain at Plukon Food Group
Frequently Asked Questions
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How much time and resources can I save by automating with ImageCapture?
We can see in practice that companies can save 30% to 70% in time and resources. The savings depend on current practices and willingness to adopt new technology within the company.
Organizations that make the switch to automated processes find that they work faster and more efficiently, leading to lower costs and fewer errors.
How does ImageCapture integrate with my systems?
ImageCapture is designed to integrate seamlessly with your existing systems, whether ERP systems, CRM software or other administrative applications.
Integrating is easy and requires no complex synchronization, so you can quickly benefit from automated data exchange.
What types of documents can ImageCapture automatically process?
ImageCapture processes cost invoices and purchase invoices fully automatically.
Whether paper documents, PDFs, or structured e-invoices such as UBL/XML and Peppol, ImageCapture ensures fast and error-free processing directly in ReflexSystems Reflex 3000.
How does document approval via ImageCapture work?
After processing invoices and/or claims in ImageCapture, they can be approved via a digital approval workflow.
Fiatters receive notifications for approval and can easily approve or reject documents. After approval, entries are immediately unlocked for payment in your system.
Can ImageCapture generate automatic booking proposals?
Yes, ImageCapture can automatically generate booking proposals based on the data in your existing systems.
This speeds up the processing process and reduces the risk of errors by automatically suggesting and checking booking lines.
What are the benefits of digitizing and archiving documents?
By digitizing documents and storing them in a digital archive, you save on valuable filing space, you can easily search documents for text, and you always have quick access to important documents.
The archive is fully searchable and allows documents to be found by content rather than just by file name.
Would you like a demo or personalized advice?
Leave your information with ons, and we’ll be in touch!