Solution
Invoice processing
“We now process more than 32,000 invoices a year with the same team. In fact, our workload has actually decreased.”
Stefan van den Bosch & Carmen van Golderen, Operations & Administration at Euro Nordic Logistics
Keep Track of Every Invoice
Automated invoice processing requires more than just extracting data. Value is created when recognition, matching, workflow, and ERP processing come together in a single, auditable process.
ImageCapture helps finance teams process incoming invoices faster and more reliably, using ERP data as a foundation and ensuring control over discrepancies.
Invoice processing integrated with your ERP system
ImageCapture uses data from your accounting system, such as vendors, orders, cost centers, general ledger accounts, and posting information.
Automatic invoice recognition down to the line item level
Where applicable, invoice line items are also used for coding, verification, and matching.
Track discrepancies and approvals
You can see the status of an invoice, who needs to approve it, and what requires attention.
ImageCapture:
From Invoice to Verified Processing
Every invoice requires a few small decisions: supplier, general ledger account, cost center, project, VAT, order, receipt, and approver.
ImageCapture automates these recurring checks and helps ensure that invoices are correctly coded, categorized, and matched right away. This allows the finance department to process more invoices at scale without losing control over verification, discrepancies, and approval.
What are the benefits of automated invoice processing?
Companies save 30% to 70% on processing time. From receipt to ERP: less manual work, more control, greater operational efficiency, and faster detection of discrepancies.
Invoices are processed faster and more consistently
More time for valuable tasks
Fewer errors in administrative processes
Matching Invoices with Orders
Fewer manual tasks
Processing Digital Invoices in a Single Workflow
Anomalies Detected Immediately
Duplicate invoices will be visible sooner
Smart Automation in 6 Steps
Coding
Matching
Booking
Approving
Success!
Importing
Processing Invoices with AI
AI helps ImageCapture recognize invoices and invoice lines more flexibly, even with varying layouts or complex suppliers.
This makes invoice processing less dependent on fixed templates, while coding, matching, and verification remain part of the same process.
Integrated with your ERP, financial, TMS, and CRM applications.
Scan Sys facilitates seamless integration with specialized solutions from the market. This allows all the software you use on a daily basis to be effortlessly connected.
We’ve gone from three to two employees, but we’re now processing twice as many invoices. We’re able to do this because the process is digital and tightly organized.
SUITSUIT: Twice as many invoices with one fewer employee
Approved 90% faster
1+ minimum FTE savings
More than just
invoice processing.
Expense claim processing
Let employees submit receipts, expenses, and credit card charges digitally through a simple expense report app.
Matching order confirmations
Automatically verify that suppliers confirm what was ordered before any discrepancies appear on the invoice later.
Sales Order Processing
With sales order processing, orders are instantly read, checked and accurately processed. Everything remains digitally accessible, so you work faster and always have an overview.
Frequently Asked Questions About Invoice Processing Software
Hide first
What is invoice processing?
How does automated invoice processing work?
What is digital invoice processing?
What is the difference between invoice processing and invoicing?
What is the difference between OCR, scanning, and recognition?
Can ImageCapture match invoices with purchase orders?
How does AI help with invoice processing?
Will ImageCapture work with my ERP system?
How do e-invoicing systems like Peppol and UBL/XML work?
How long does the implementation take?
Would you like to learn more about invoice processing?
Leave your information with ons, and we’ll be in touch!