A new year is a logical time to look back. Not extensive analysis or going over everything again, but simply establishing: what have we built, what works, and what do we take to the next step?
For Scan Sys, 2025 was a year in which a lot came together. We continued to build in a focused way, made choices and saw that our software is being used more and more widely in practice. This is reflected in processes that run more quietly, cooperate better and require fewer exceptions or manual intervention.
In this look back and forward, we’ll take you through the most important developments of the past year and show you how they carry over into 2026.
Retrospective 2025
A second place to work together
In 2025, we opened a second location in dotNL on the AFAS Campus in Leusden. A practical step that suits how we work: close to customers and partners, with space to meet and build together.
DotNL is a place for consultation, knowledge sharing and collaboration. For good conversations, sessions at the table and ideas that arise faster when you see each other regularly. Together with our headquarters in Nootdorp, this location forms a solid basis for further growth and joint development.
New faces
2025 was also a year in which Scan Sys continued to grow as a team. We welcomed six new colleagues who strengthened the existing team in how we build, communicate and collaborate with customers and partners.
This expansion gives us more room to continue building in a focused way, to be visible in the market and to keep the daily contact with customers and partners personal and sharp.
Document processing further expanded
Under the hood, a lot has happened in 2025. We have further strengthened and deepened the foundation of ImageCapture. Header recognition has become smarter, allowing documents to be read more consistently and accurately, even when suppliers submit their documents slightly differently each time.
At the same time, the foundation was prepared for further deployment of AI. That required conscious choices: first make sure the core is right so that extensions can build on it without disrupting existing processes.
Spread across 8 new ImageCapture versions, improvements have been made in the areas of recognition, workflow, e-invoicing, international deployment, performance, security and management. Sometimes visible in new functionality, sometimes noticeable in how smoothly daily work runs. If you want to take a closer look, you can find an extensive overview for each version in our Release Notes.
E-invoicing as an integral part of the platform
In 2025, e-invoicing was given an even more prominent place within ImageCapture. Digital invoices are processed as structured data, within the same process as other incoming documents.
Support for UBL invoices has been further expanded. In addition, ZUGFeRD and CII invoices have been added for German administrations and KSeF invoices for Polish administrations. Thanks to the connection to Peppol Service Access Providers, these e-invoices run in the same workflow and controls as other document flows.
This makes e-invoicing not a separate but a logical part of the whole. In practice, this means that digital invoices are checked, processed and archived the same as other invoices, without any additional routes or exceptions.
Workflow and archive closer to daily work
Workflow and archive are also emphatically brought closer to daily work in 2025. While booking and approving, users can immediately consult previously processed invoices per creditor. This saves switching between screens and keeps the focus on the process itself.
Archive searching has improved significantly over the same period. Even with large numbers of documents, searches can be conducted faster and more focused, without sacrificing completeness.
Together, these steps make document processing, workflow and archive feel more and more like one continuous process. Fewer individual steps, more overview while working.
More applications within existing links
In 2025, the focus was not on adding new ERP links, but on deepening within the environments where ImageCapture already operates.
Within Exact Globe+, support has been added for automated processing and approval of sales orders and matching purchase order confirmations. Within Exact Online, sales order processing has been further automated. Extensions have also been realized within AFAS and ECI Ridder Online, including order processing, order confirmation matching and the processing of attachment documents.
A clear line became visible here: more and more document types are part of one coherent process within the same ERP environment. ImageCapture thus supports not only invoice processing, but increasingly broader document-driven processes within organizations.
Visible in the market and space to meet
In addition to product development, 2025 was also a year in which we actively shared knowledge and engaged with customers and partners. We published 100 LinkedIn contributions, 29 blogs, organized 7 webinars and wrote 2 white papers. We also participated in 13 events and meetings.
We attended several customer and knowledge meetings, including the AFAS Successival, AB / SMG Customer Day 2025, Bijzen & Dekker’s Knowledge Day, Claever Connect, BrainSys Factory Meets Factory, Alistar Exact Day, Reflecta Connect, Activium Connect and the CERM User Group Europe Day in Paris. We also organized a joint seminar with QUBE ICT in Hoofddorp.
We were also featured at several partner events, such as Exact EcoSystem Innovation Day, the AFAS Partner Festival and the ECI Partner Event.
Outlook 2026
From Document Processing to Intelligent Document Processing
In 2026, we will build on what is already there. AI-based data extraction is the next step in this regard and is in line with the broader movement toward Intelligent Document Processing (IDP).
This development does not come out of nowhere. The improvements made in recognition logic, performance and the technical foundation in 2025 will make it possible to better support more complex documents while maintaining reliability and control. It’s about deepening and broadening, not abandoning what already works.
E-invoicing continues to grow
The development of e-invoicing continues. New countries and additional standards are being added, keeping ImageCapture in line with changing laws and regulations and international developments.
Digital invoices remain part of the same processing process as other documents. That consistency ensures that processes remain manageable, even when volumes increase or regulations change.
Workflow as a connecting layer
In 2026, workflow will have a broader and more active role within ImageCapture. This development builds on the steps already taken in 2025, where workflow has become ever closer to daily work.
Where workflow is now mainly visible within invoice processing, it is gradually expanding to other document-driven processes, such as sales orders, purchase order confirmations, contract processing and other incoming documents.
Through features such as group formatting and adjusting coding or document classification within the workflow, process control is increasingly shifting forward in the process. This helps to adjust earlier and prevents repair work afterwards.
Further deepening where we are already active
In 2026, the focus remains on deepening within existing ERP environments. New document processing applications will be added where ImageCapture is already running.
The premise remains the same: make processes work together within a single whole, without unnecessary complexity or fragmentation.
In conclusion
What is built and deepened in 2025 forms the basis for the next step. Document processing will have an increasingly clear place within broader business processes, including outside the financial domain.
Together with clients and partners, we continue to build solutions that bring overview, connect processes and make work enjoyable. With content, with attention to practice and with pleasure in what we do. This is how we are heading into 2026.
